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THE TURNBULL CLAN ASSOCIATION OF N.A., INC

BYLAWS

August 1, 2000 A.D.

ARTICLE I
NAME

The name of this organization shall be The Turnbull Clan Association of N.A., Inc., hereafter referred to as “TCA.”

ARTICLE II
OBJECT

The object of TCA shall be to preserve and promote the heritage of the name of Turnbull and the customs and traditions of Scotland, particularly those of the Lowland Clan Scots.

TCA is a non-profit charitable and social organization. It shall be composed of men and women who are direct lineal descendants of a Scot bearing the surname “Turnbull” or an accepted variation of the spelling of that name, or the Sept family “Rule” or an accepted variation of the spelling of that name. See Appendix 1 for accepted variable spellings.

A. The purposes for which TCA is organized are exclusively religious, charitable, scientific, literary and educational within the meaning of section of 501 (c)(3) of the Unites States Internal Revenue Code of 1986.

B. Not withstanding any provision of theses articles, this organization shall not carry on any activities not permitted to be carried on by an organization exempt from the United States Federal Income tax under section 501(c)(3).

C. Upon dissolution of the association, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the United States Internal Revenue Code, or shall be distributed to the Federal Government or to a state or local government for a public purpose.

D. Any assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of TCA then is located, exclusively for exempt purposes and to such organization or organizations as that Court shall determine.

 

Article III
MEMBERSHIP

Section 1: Regular Membership

Regular membership is limited to those who are direct lineal descendants, through either the male or female line, of a Scot bearing the surname “Turnbull” or one of its accepted variable spellings, or the Sept Family “Rule” or one of its accepted variable spellings. Spouses of such persons shall be eligible for regular membership.

Regular members must pay annual dues. Dues are set annually by the Board of Directors.

Regular members who are older than 18 years may vote for the officers and questions submitted to the general membership.

Section 2: Honorary Members

Honorary members are those who by virtue of their service to TCA are so designated by the Board of Directors, and do not pay annual dues in recognition of the virtue of their service to TCA. Honorary members have no voting privileges.

Section 3: Non Voting Affiliate Members

Non voting affiliate members are any person who is at least 18 years old, and who is a direct lineal descendant of a Scot, but who does not qualify for regular membership. These members are friends of TCA who desire to become a part of TCA; they pay dues and participate in all of the affairs of TCA, but have no vote, and are not eligible for office.

Section 4: Web Site Members

Web site members are individuals who subscribe to TCA’s web sites and pay annual dues at a specific amount as determined by the Web Site administrator. They are not able to vote or to hold office. They do not receive any written correspondence from TCA.

Section 5: Membership Applications

Membership applications shall be received and approved by an officer of TCA, appointed by the Board of Directors. That officer can appoint any member to assist him in this effort.

Members will be designated in accordance with the guidelines of Sections 1-4 of this Article.

Section 6: Members may be dropped from membership for the following reasons:

A. Non payment of dues.

B. Any action or conduct by a member which two thirds (2/3rds) of the Board of Directors determines has brought disrepute or financial harm to TCA.

 

Article IV
OFFICERS

Section 1: Officers and their duties.

The officers that are elected by the membership will be elected by a simple majority of the dues paid members as of the date of the election. If there is a tie between three or more contestants there will be a run off election between the members who have won the highest and second highest number of votes. If there is a tie between just two members then the decision will be made by the newly elected Board of Directors.

Subsection A: Duties of the Officers Elected by the Membership

President: This officer shall be responsible for the overall activities of the Clan, and for appointing any dues paid member to an office that has been vacated by the incumbent for any reason.

Vice President: This officer shall assist the President in his duties, and be able to assume the duties of the office of President if the President is unable to perform his or her duties.

Treasurer: This officer shall maintain the financial records of TCA, and be responsible for the following duties: (I) issuing a financial statement (including sources and uses of funds) annually or as deemed necessary; (2) preparing a budget for the following year; (3) dispersing funds and paying invoices submitted, if the latter are deemed appropriate by the President or Treasurer; (4) complying with all obligations imposed on TCA by the Section 501(c)(3) of the Internal Revenue Code, as well as by the relevant state and local tax codes. The Treasurer may consult the President, Vice President and Secretary in any financial matter.

Secretary: This officer shall maintain the official records of TCA, including the official list of members, which shall be available to any member upon request, and shall report all significant TCA developments to the membership.

Subsection B: Compensation and Record Retention

Officers will serve without compensation, but may be reimbursed for reasonable expenses. The financial and other records of TCA shall be kept in a professional manner, and may be audited by any member(s) or any agent appointed by any member(s) at his /her (their) expense.

Section 2: The Board of Directors

The President, Vice President, Treasurer, and Secretary shall compose the Board of Directors of TCA and shall be responsible for the overall activities of TCA. These four members shall have the authority to appoint and remove the following officers know as the Council. Any elected officer may serve in one of the following positions.

Regional Vice Presidents:

Regional vice presidents will be responsible for TCA activities within a certain geographical region. Their responsibilities may include, but are not limited to, sponsoring Turnbull Clan Tents at Highland Games, representing the Turnbull Clan at Scottish Functions within the region, and helping to recruit members from within the region.

Membership Secretary:

The Membership Secretary shall be a dues paid member, shall maintain the official list of all members in all categories of membership, and shall report directly to the Secretary and the Treasurer.

Quartermaster:

The Quartermaster shall be responsible for securing suppliers of Turnbull Tartans and various accouterments, and for maintaining an inventory of such items if necessary.

Legal Counsel:

The Legal Counsel shall be a dues paid member, shall be a member in good standing of any State or any Federal District Bar Association, and shall advise TCA officers, or any member with any question directly related to TCA or his/her membership in TCA. Relatives within two degrees of kinship of a member of the Board of Directors, or of any officer appointed by the Board, shall not serve as Legal Counsel.

Newsletter Editor:

The Newsletter Editor shall prepare and publish a Newsletter called “THE BULLS EYE” at least three times a year.

Web Site Administrators:

Web Site administrators shall maintain and update TCA web sites, shall respond to inquires via TCA web sites, and shall download THE BULLS EYE on these web sites so as to make the newsletter available to Web Site Members.

Section 3: Terms of Office

The term of office for the President, Vice President, Treasurer, and Secretary shall be for a period of three years.

Any officer may be re-elected to his position, with the exception of the President, who can only serve two (2) consecutive terms of three (3) years each.

The term of office for a Regional Vice President, Membership Secretary, Quartermaster and Legal Counsel shall be for a period of three years, after appointed by the TCA Board of Directors.

Upon leaving office, any officer will turn over all records, funds, tartans, accouterments, and any other corporate property of TCA to a person designated by the President, or the Board of Directors.

The office of Secretary and Treasurer may be filled by the same individual, if there are not enough Clan Members who are willing and able to fill either office.

Section 4: Dismissal from Office

Any officer failing to perform his/her duties may be removed from office by a two thirds

(2/3rds) vote of the Board of Directors.

Section 5: Filling Vacancies of Elected Officers

In the event of a vacancy prior to the completion of the President’s term, the President shall be succeeded by the Vice President. Any other office vacated shall be filled by appointment by the President with the consent of the Board of Directors.

Article V
ELECTIONS

Election of the officers will take place at the end of the last year of their term office. Regular Members may submit nominations to the Secretary, who will have them posted in THE BULLS EYE. Nominations and Elections will be scheduled by the Secretary.

Ballots shall be submitted to the Secretary, who will compute the results in conjunction with another member who is geographically proximate to the Secretary. The Secretary shall send the ballots and computed results to the Treasurer for verification.

The Editor of The Bulls Eye shall publish the results of the election in a special notice to the membership.

ARTICLE VI
MEETINGS

General Meetings: General Meetings shall be called by the President with the approval of the Board of Directors. All members shall be notified in advance of the time and place of such meetings.

ARTICLE VII
DUES

TCA annual dues shall be set by the Board of Directors and be subject to ratification at the next general meeting of TCA, or by special vote of the membership. Dues shall be payable on January 15 of each year in United States funds for those members residing in the United States or outside of Canada, and in Canadian Funds for those members who reside in Canada. Members dropped for non payment of dues may be reinstated by paying dues for the current year.

ARTICLE VIII
SPECIAL ASSIGNMENTS

BYLAWS COMMITTEE:

Any member in good standing may propose a change to the Bylaws. Such proposals shall be discussed by the Board of Directors, and published in the next issue of The Bulls Eye for submission to the general membership for vote for approval or non approval.

A bylaws committee, consisting of three to four members in good standing, shall be appointed by the Board of Directors once every three years to review the bylaws and to suggest to the membership changes in the bylaws.

NOMINATING COMMITTEE:

The Board will appoint a committee of three or four members in good standing to nominate members for office for election. There shall be, however, no restriction that requires the prior endorsement of the Nominating Committee as a condition of running for office.

The Editor of The Bulls Eye shall publish a list of those members who are nominated, or who wish to run for office, in a special notice to the membership prior to the actual election.

ARTICLE IX
EMBLEM

Section 1: The official emblem of TCA shall be the TURNBULL CLAN CREST WITH THE WORDS “I SAVED THE KING” AS ITS MOTTO.

Section 2: Individual members may use any emblem, mottoes, or arms to which they are entitled.

The TCA is not allied with any Society or Association. In all matters, however, proper rules of Lord Lyon King of Arms, Edinburgh Scotland, shall be observed.

ARTICLE X
INCORPORATION

TCA was duly incorporated on May 29, 1998 by James E. Trumble, Jr., CPA.

The official National Office is located at:
619 Arbor Lake Blvd.
Hermitage, Tenn. [insert zip code]

Signature:

President                                                                                  Secretary/Treasurer
Signature on file                                                                        Signature on file

 

APPENDIX 1
ACCEPTED VARIABLE SPELLINGS OF THE NAMES
TURNBULL AND RULE

Tornbule                                                                                 Roule
Tournebu
Tournebull
Tourneboeuf
Tremble
Trombel
Trubul
Trumble
Trumbull
Trumell
Trummel
Turnbo